Customized Vendor Management System Improves Eat Cake Today’s Operations

Challenges

Eat Cake Today faced several challenges as its processes were still manual, and nothing was automated. They could not coordinate with vendors and manage order processing and delivery times accordingly.

Their main issues were:

• Some vendors had the high baking capacity and shorter cooking periods, so managing dates for cakes from such vendors was challenging for them. 
• Eat Cake Today had to manually write baking time in each product description. 
• They had to manually mark each product if it became unavailable on a holiday. 
• They had to manually add shipment dates for shipping companies. 
• Lacking a centralized vendor management system was consuming a lot of unwanted time, energy, and mishaps.

The client’s main requirement was to create a centralized vendor management system. 

• They can add vendors and delivery companies by themselves.
• The cake vendor can manage the baking capacity, time, and cake availability on holidays.
• The store front will display cakes according to availability.

Solutions

We developed a customized Vendor Management System (VMS) to automate vendor coordination, improve scheduling, and enhance operational efficiency.

Centralized Vendor Database: A dedicated database was implemented to store vendor details, product availability, and delivery schedules in one place.

Automated Time Tracking: The system allowed vendors to manage their own baking schedules, delivery times, and availability on holidays, reducing the need for manual intervention.

Dynamic Storefront Display: Cakes were displayed on the website based on real-time availability, ensuring customers only saw products that were ready for order.

Automated Holiday & Stock Notifications: Vendors could pre-schedule product availability and mark items unavailable during holidays, preventing last-minute order issues.

Efficient Delivery Coordination: A shipment scheduling system was integrated to allow vendors to manage delivery timelines with logistics providers, improving order fulfillment accuracy.